Title: Office Administrator
Status: Full-time; 14-month contract
Location: Vancouver, BC
Closing date: 5:00PM (PST), Wednesday, October 9, 2019
Start Date: November 1, 2019
Salary: $52,262.89 plus benefits and pension
The Office Administrator is responsible for the efficient and effective functioning of the office and providing administrative support to SHARE, Columbia Institute, and Working Enterprises, reporting to the CEO of SHARE and Executive Director of the Columbia Institute, respectively. The Office Administrator will start on November 1, 2019.
DUTIES AND RESPONSIBILITIES
• Acting as a first point of contact in the office;
• Managing telephone and voice mail system;
• Maintaining an orderly office space and managing office systems;
• Purchasing of office and program supplies;
• Acting as the first point of contact for any IT-related issues and coordinating with external IT providers and IT consultant on any issues that may arise;
• Managing incoming and outgoing mail including collecting, sorting, delivering and filing incoming mail, and maintaining paper files of correspondence;
• Maintaining filing system, including archiving and tracking files;
• Preparing basic correspondence, including responding to basic information requests;
• Providing human resource support, including acting as primary contact for the employee benefits program; assisting with recruitment, hiring, and orientation of new employees;
• Assisting with event organizing including scheduling of boardroom bookings and providing hospitality for events and meetings;
• Interacting with the property manager to resolve office maintenance issues;
• Recording and maintaining minutes for Board of Directors’ meetings;
• Providing programmatic support, scheduling appointments, booking travel arrangements and providing other support for senior staff as required; and
• Performing other duties as assigned.
SKILLS & QUALIFICATIONS
• Post-secondary education in office administration, human resources, or a related discipline, or a combination of related education and work experience;
• Three to five years’ experience in a similar position;
• Excellent written and verbal communication skills;
• Highly organized, detailed oriented, with excellent time management skills;
• Experience in and/or preference for working in a small office and/or non-profit environment;
• Highly developed interpersonal skills with a professional, friendly disposition who utilizes discretion and diplomacy;
• Knowledge of office computer systems and a high level of competence with MS Office applications (Word, Outlook, Excel, Access, PowerPoint);
• Ability to maintain and use client relationship management software;
• Ability to manage time and assess priorities on a day-to-day basis;
• Ability to keep track of information; and
• Ability to deal with a variety of tasks in a fast-paced environment.
The position is covered by a collective agreement and offers a competitive annual salary of $52,262.89 with vacation allowance, generous benefits, and a pension plan.
Please submit a cover letter and resume to [email protected] by 5pm (Pacific) on October 9, 2019.
No phone or email enquiries please. We thank all applicants in advance; however, only those selected for an interview will be contacted.